Privacy Policy

How we collect, use, and protect your personal data.

Last updated: March 2026 · Copenhagen Staff ApS · CVR: 46141296

1. Introduction

Copenhagen Staff ApS processes personal information in accordance with the EU General Data Protection Regulation (GDPR) and the Danish Data Protection Act. This policy explains how we collect, use, store, and protect your data.

2. Data Controller

Copenhagen Staff ApS is the data controller for the personal data we process. For questions about data handling, contact us at Team@StaffClubCopenhagen.com.

Address: Bülowsvej 35A, 1870 Frederiksberg C, Denmark
CVR: 46141296

3. Personal Data We Collect

We may collect the following types of personal data:

  • Names and contact information (email, phone, address)
  • Professional background and work experience
  • Work schedules and availability
  • CPR number (for employment purposes only)
  • Photos (for staff identification)
  • Device data from website visits (cookies, IP address)
  • Client company and contact details

4. How We Use Your Data

We process personal data for the following purposes:

  • Recruitment and worker-to-assignment matching
  • Compensation and payroll administration
  • Contractual and legal compliance
  • Customer support and communication
  • Service improvement and analytics

5. Legal Basis for Processing

We process your data based on one or more of the following legal grounds:

  • Performance of a contract (employment or client agreement)
  • Legal obligations (tax, employment law)
  • Legitimate business interests
  • Your explicit consent (where applicable)

6. Data Sharing

We may share your information with:

  • Clients who receive relevant worker details for shift assignments
  • Payroll processors and financial advisors
  • Technology service providers (hosting, email, CRM)

Your data is never sold to third parties.

7. Data Retention

  • Worker records: retained for 5 years after last assignment
  • Client information: retained for 5 years after relationship ends
  • Financial documents: retained per Danish regulatory requirements

8. Your Rights

Under GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Data portability
  • File a complaint with Datatilsynet (Danish Data Protection Agency)

9. GDPR Disclosure

Copenhagen Staff ApS acts as a Data Controller when managing worker information directly, and as a Data Processor when handling information submitted by clients.

We adhere to GDPR, the Danish Data Protection Act, and industry best practices. Data Processing Agreements (DPAs) are available upon request.

10. Cookies

Our website uses cookies for functionality and analytics. You can manage cookie preferences through your browser settings.

11. Security

We implement appropriate technical and organizational measures to protect your data, including access restrictions, encryption, and activity monitoring.

12. Contact

For privacy-related inquiries, contact us at:
Team@StaffClubCopenhagen.com
Bülowsvej 35A, 1870 Frederiksberg C, Denmark